• Human Resources and Payroll Specialist

    Job Location(s) US-NJ-Bloomfield
    Posted Date 2 months ago(2/28/2018 11:48 AM)
    Job ID
    2018-1679
    # of Openings
    1
    Category
    Human Resources
    Type
    FT (Full-Time) = Eligible for ALL benefits (employee works 30+ hours per week)
  • Overview

    Juniper Communities is dedicated to nurturing the spirit of life in each individual whose life we touch so that we may all live fully throughout all seasons of life.  We do this by encouraging an active body, an engaged mind and a fulfilled spirit. 

     

    Juniper Communities owns and operates senior living and skilled care communities in four regions across the country.  The company’s operations are designed and managed to provide the finest quality personal service and exceptional care to foster healthy and independent lives for those who live and work in our communities. The company’s team of experienced committed individuals is deeply committed to achieving the company’s mission and balancing quality in service, program and environment with financial stability and prosperity.

    Responsibilities

    • Ensure compliance to Juniper Communities’ philosophy of culture change and hallmarks as well as all written policies, procedures state, local and federal regulations that govern the operation of the Business Office Department.
    • Serve as the company’s expert in administration and processing of payroll. This includes serving as someone who can step in and process payroll directly when a Business Office Manager position is open and there is a need for someone to process payroll at the community level.  It also includes serving as the person who can set up all payroll systems (and train staff) during an acquisition.
    • Oversee employee/Associate benefits: medical, life insurance, and 401(k) retirement plans
    • Engage, oversee and monitor outside benefits, training, satisfaction survey and payroll related software vendors and consultants
    • Ensure that all communities are in compliance with all human resource and health care reform regulations and requirements including submission of all 1094/1095 and related forms and including inclusion of necessary data on W2 forms each January.
    • Ensure that all communities are in compliance with EEOC reporting.
    • Ensure provision of benefit information to all associates
    • Process all employee/Associate benefit enrollment and termination requests.
    • Comply with COBRA requirements for notification.
    • Process all employee/Associate 401k enrollment and termination requests.
    • Provide all information necessary for annual 401k audit and liaison with 401k auditors.
    • Assist with the benefit plan renewal process
    • Manage open enrollment process for Home Office and All communities.
    • Review updated benefit educational materials for accuracy
    • Manage invoicing process for all communities and complete monthly audit to ensure accuracy.
    • Manage web portal(s) for associate benefits, payroll, training, applicant tracking.
    • Download employee/Associate data from Payroll system on monthly basis to submit to learning management system.
    • Download employee/Associate data from Payroll system to submit to insurance carriers and insurance broker. Ensure that data matches exactly to format required to ensure smooth transfer of information.
    • Download employee/Associate data from Payroll system on monthly basis (or as needed for special projects) to submit to online employee satisfaction survey company. Ensure that data matches exactly to format required by online employee satisfaction survey company to ensure smooth transfer of information
    • Produce and format employee/Associate reports from Payroll system as necessary per requests from other team members and vendors
    • Regularly review federal, state and local regulations to assure that company policy and practice complies.
    • Assist in the development, revision and review as necessary all Policies, procedures, forms and training materials related to Human Resources and Business Office.

    Qualifications

    • College degree in Human Resources or related field. SHRM Certification
    • At least 5 years’ experience with HRIS software products including payroll, ATS, LMS and benefit administration
    • Previous management experience in long term care and or senior living
    • Knowledge of all governmental regulations including state labor laws.
    • Previous in-depth experience processing payroll with standard industry software (e.g. ADP).
    • Must be willing to travel
    • Must be able to read, write, speak, and understand the English language.
    • Must not pose a direct threat to the health or safety of other individuals within the community.
    • Attends and participates in mandated yearly training programs as well as all required meetings.
    • Must be able to manage time efficiently so as to achieve goals.
    • Adheres to all Human Resources policies, procedures, and code of conduct.
    • Respects confidentiality of information and Resident’s rights.
    • Performs job in a safe manner, using proper body mechanics, infection control, etc.
    • Responsible for proper care of all property, equipment, supplies and financial assets involved in the performance of the job.
    • Must be computer literate.
    • Performs other duties as required.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed